With the continued growth in both the number and scale of its steel erection projects, Stonebridge’s manual timekeeping and payroll process was creating massive inefficiencies and headaches for the team. Paper-based forms were delayed, difficult to read, and often missing critical project information. On bigger projects, timekeeping and payroll processing could take anywhere between 50 and 60 hours per week, creating additional work for both the foremen and home office. Stonebridge’s payroll administrator, Vedya Boodwa, has been with the company for 13 years and saw how their manual timekeeping could no longer keep up with the growing business.

Not only was the paper process time-consuming, it also required additional oversight to ensure work was accurately documented and categorized by task codes. From deciphering handwriting, to re-entering data, to correcting errors or omissions, the Stonebridge team was having to use critical work hours to gain necessary visibility into project performance.

With bigger projects came more paperwork, and Stonebridge quickly saw how increases in paper timecards would either require hiring more staff or replacing their manual timekeeping process all together. Seeing an opportunity to gain both process efficiency and project insights, Stonebridge realized that a digital timekeeping solution was the best path forward.

When looking for a timekeeping solution, Stonebridge recognized that ease-of-use was a critical factor for ensuring success both in the field and home office. With multiple projects running across three states, cloud-based reporting was essential to ensuring that crew hours and work were properly captured and submitted in real time. Even after evaluating several solutions and selecting Rhumbix as their data-driven timekeeping solution, some of Stonebridge’s more veteran team members remained hesitant about making the switch from their current paper-based process. Those fears of added headaches and increased work hours were quickly relieved within the first month of using the Rhumbix data-driven product.

Not only did the Stonebridge team see time savings in the field and home office, they saw massive improvements in the information being captured. Where the paper-based reporting system required an average of 20 to 30 adjustments every week to ensure proper documentation, Stonebridge has seen that number drop to one or two since using the Rhumbix digital timekeeping solution.

The time savings from the Rhumbix Timekeeping solution were nearly immediate. Foremen were able to save between five and six hours a week from the streamlined field capture and cloud-based submissions. This reduction in admin time meant these foremen could stay more focused on project performance rather than generating field reports. For the home office, the time savings were even greater. The 20 hours a week spent in processing payroll was reduced to just 3 hours start to finish, a reduction that occurred even as the size of Stonebridge’s projects were only increasing. The increased reporting accuracy from the field and elimination of double entry meant that a payroll process that once required 3 people can be successfully managed by one person in a fraction of the time.

With Rhumbix’s faster, data-driven workflows, Stonebridge has been able to drastically reduce the time and resources required for timekeeping and payroll processing. Stonebridge’s time-tracking has never been more accurate, ensuring timely and accurate visibility in their project performance.

Simplify and streamline field workflows like timekeeping and time & materials tracking, enabling your team to transform static, paper-based reporting into data-rich field insights. Save time and increase productivity with centralized project reporting, connected workflows, and software integrations built for the way you work. Get ready to own the digital era of construction with the Rhumbix Field Data Platform.